Hello and welcome to this kick-off session for the How to Make Guides project where I am making a how-to guide for making guide projects for Cryptiquest. In this session, I aim to identify the project needs, scope, potential solution, and project tasks.
This project was identified as a need during Session 04: Assessing Requirements of the Vision Chart project, where the capabilities needed to reach Cryptiquest’s vision were analyzed. A need was discovered for guide standardization since creating guides is a part of Cryptiquest’s vision.
Identifying the Need
Since Cryptiquest will be creating a slew of guides in the upcoming months, there is a need to create a project management guide to standardize the process of creating guides using best practices.
What I envision the ideal solution being is a how-to guide that walks the user through the steps for creating a guide, including logistical information for formats (perhaps best letter spacing and the like), and includes one or more templates for various guide sections.
- Format: Text format hosted directly on the web AND print format available
- Availability: Freely available on projects.cryptiquest.com
- Breadth: This is a guide that will explain theory, provide step-by-step instructions, and contain templates for creating how-to guides.
- Subject Expertise: I’m currently looking for a SME, I might not find one in which case I will rely on this well defined guide by the University of Bath.
- Target Audience: The target audience is considered “mostly internal”.
- Deadline: Production should be complete by end-of-January.
- Direct Stakeholders: Me, those who wish to make guides (including instruction manuals), the subject matter expert
- Indirect Stakeholders: Reviewers
- Invisible Stakeholders: Future consumers
- Materials: None
- Direct Expenses: Proofreading costs (<= $5)
- Indirect Expenses: Website costs
The goal of this project is to create a guide that will instruct users on how to create how-to guides.
- The project followed Cryptiquest Project Management guidelines
- The Production Phase was finished by January 31st, 2020.
- The product is available for free in digital and print form.
- The product exemplifies the rules it teaches.
- The product can be easily updated (where easily updated is defined less than a day to simple content update and post) based on user feedback.
- Draft Retrospective Framework
- Draft the solution
- Draft the instructions
- Conduct internal review
- Identify target audience and needs
- Prepare drafts for review
- Conduct necessary reviews and edits
- Conduct final edits
- Upload content to website and update navigation
- Assess the target audience needs
- Create marketing materials
- Launch to market
- Review the life of the project
- List issues
- Analyze issues
- Record action items
- Identify loose ends
- Tie up loose ends